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#1 Inventory Management Software

EDI for Inventory Invoice

Are you tired of spending endless hours on inventory updates and calculations? Here’s how our software can make a substantial difference for your business.

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  • Multi-vendor invoice support
  • Real-time inventory sync
  • One-click freight allocation

What is EDI

What is Electronic Data Interchange (EDI)?

Electronic Data Interchange (EDI) is the exchange invoices of different vendors with Store Database updates in a standard electronic format. Instead of someone reading a paper or PDF invoice and typing it into a system, the data moves directly from one computer system to backend.

For inventory, this means stock receipts, unit costs and supplier prices are recorded as soon as an invoice arrives. The SPL+ EDI software applies this to your purchasing: it reads supplier invoices, updates stock, calculates per unit prices and allocates freight, so your inventory records stay accurate without manual data entry.

It is built for businesses in USA that receive frequent invoices from many vendors, including retailers, distributors, wholesalers.

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Features

Here’s how our software can make a substantial difference for your business

Fifteen features that take the manual work out of receiving stock, costing products and tracking supplier invoices.

01

Lightning-Fast Inventory Updates

Upload a supplier invoice and stock levels update in seconds instead of hours.

02

Automated Per Unit Price Calculation

Unit cost is worked out automatically for every line item on the invoice.

03

One-Click Freight & Delivery Cost Allocation

Spread freight and delivery charges across items in one click, so landed cost is accurate.

04

Cost Price Comparison

Compare new cost prices with earlier purchases to spot supplier price changes.

05

Real-Time Inventory Synchronization

Stock figures stay in step across locations and connected systems as invoices are processed.

06

Elimination of Manual Data Entry

Invoice data is read electronically, removing retyping and the errors that come with it.

07

Instant Access to Invoice History

Search and open any past invoice with its items, costs and dates.

08

Profitability Monitoring

See how cost changes affect the margin on each product.

09

Centralized Inventory Management

Manage stock for all products, vendors and outlets from one place.

10

User-Friendly Interface

Clear screens your team can learn quickly, without technical training.

11

Multi-Vendor Invoice Support

Handle invoices from all your suppliers in one workflow.

12

Seamless System Integration

Connects with your existing accounting, ERP and point-of-sale software.

13

Enhanced Reporting & Analytics

Reports on purchases, costs, stock movement and vendor performance.

14

Time-Saving Workflow Automation

Routine steps such as price updates and approvals run automatically.

15

Advanced Cost Management Tools

Track landed costs, discounts and price trends to keep purchasing under control.

How it works

How EDI inventory software works

Four steps take a supplier invoice from arrival to updated stock and accurate costs.

1

Receive

Supplier invoices arrive electronically or are uploaded in a few clicks.

Invoice captured

2

Read and match

Line items, quantities and prices are read and matched to your products.

Items matched

3

Cost

Per unit prices are calculated and freight and delivery charges are allocated in one click.

Landed cost

4

Update and report

Stock levels update, cost prices are compared with earlier purchases and reports refresh.

Inventory updated

Comparison

Manual invoice entry vs EDI inventory software

What changes when supplier invoices stop being typed in by hand.

Manual invoice entry

  • Each invoice line typed in by hand
  • Unit prices worked out on a calculator or spreadsheet
  • Freight split estimated or skipped
  • Supplier price changes go unnoticed
  • Stock figures lag behind actual receipts
  • Old invoices kept in files and email

With SPL+ EDI software

  • Invoice data read electronically
  • Per unit price calculated automatically
  • Freight and delivery allocated in one click
  • Cost price comparison shows every change
  • Inventory updated in real time
  • Full invoice history searchable instantly

Industries

Who uses EDI inventory software

Any business that buys from many suppliers and needs accurate stock and cost figures.

Retail and supermarkets

Receive large supplier invoices with hundreds of lines and keep shelf stock and margins accurate.

Distributors and wholesalers

Handle invoices from many brands and allocate freight across mixed consignments.

Pharmacies and medical stores

Update stock and purchase prices quickly across frequent deliveries from multiple suppliers.

Manufacturers

Track raw material receipts and landed cost so product costing stays correct.

E-commerce sellers

Keep online stock in step with incoming purchases to avoid overselling.

Hardware, electrical and FMCG traders

Manage fast-moving stock and changing supplier rates without spreadsheets.

Still updating stock from invoices by hand?

See the EDI software working with your own supplier invoices in a free demo.

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Questions

EDI software FAQs

Anything else, ask on a call. We answer every enquiry within one working day.

It reads supplier invoices electronically and uses them to update your inventory, calculate per unit prices, allocate freight and delivery costs, and keep a searchable invoice history.

EDI in inventory management is the electronic exchange of documents such as invoices, purchase orders and shipping notices between a business and its suppliers, so stock and cost data is recorded automatically instead of being typed in.

EDI uses standard document formats agreed between trading partners, while an API is a direct connection between two software applications. Many businesses use both, and we can advise which suits your suppliers.

Enter the freight or delivery charge for an invoice and the software spreads it across the items in one click, so each product carries its true landed cost.

Yes. Multi-vendor invoice support lets you process invoices from all your suppliers in one workflow.

The software is built to connect with accounting, ERP and point-of-sale systems. We confirm the integrations you need during the demo.

Yes. Any business that receives regular invoices from several vendors saves time with EDI, not only large enterprises. The software works for a single outlet as well as multiple locations.

Purchase orders (EDI 850), invoices (EDI 810), advance ship notices (EDI 856) and inventory advice (EDI 846) are among the most widely used documents in inventory and supply chain work.

Setup time depends on the number of vendors, locations and integrations. We share a timeline after understanding your current process.

Yes. Book a free demo and we will walk you through the software using examples from your own business.

Book a free EDI software demo

Tell us how many vendors, invoices and locations you handle. We will show you how the software fits your process and share pricing.

Call +91 77448 11000
Email info@splplus.com